Cog Icon signifying link to Admin page

Pirbright Parish Council

PPC Governance

Every year the Parish Council prepares a report on its Governance & Accounts in an Annual Return to be submitted for External Audit.

Voters in the Parish have the right to view the Annual Return for 2021-2022 as explained by clicking here. A Notice of Conclusion of Audit, can be found here.

The Audit was completed following rigorous inspection by an Independent Internal Auditor and the Report can be found by clicking here

The Annual Governance Statement (April 2021 - March 2022) Section 1 can be found here (and below)

The Annual Accounting Statement (April 2021 - March 2022) Section 2 - the Accounting Statement can be found here (and below) and was approved by the Parish Council at the Parish Meeting held on 16th May 2022.

The Annual Return (April 2021 - March 2022) Section 3 - the External Auditors Report and Certificate can be found here.

As part of the audit process, the Responsible Financial Officer is also required to produce a list of Variances to explain the differences in receipts and payments from the previous year and this document can be found here (and below).

 


POLICIES & LATEST AGAR 

Parish Councils are required to discharge their duties and powers within the law and according to their governance policies on the conduct of meetings and financial matters.  These policies are reviewed annually and updated when appropriate.  We are currently expecting an updated model Code of Conduct to replace the version shown here.

To learn more about the work of the Parish Council, click on this link: AboutParishCouncils.pdf  and for its Terms of Reference, please click here:

Notice of Public Rights & Publication of Unaudited AGAR 1 April 2021 - March 2022

PPC Governance Section 1 April 2021 - March 2022

PPC Governance Section 2 April 2021 - March 2022

PPC Governance Section 3 April 2021 - March 2022

Notice of Conclusion of Audit April 2021 - 2022

PPC Variances April 2021 - March 2022

PPC Complaints Policy 2021.pdf 

PPC Code of Conduct

PPC Civility & Respect Pledge Certificate

PPC Data Protection Policy 2022

PPC Dignity at Work Policy2022

PPC Equality & Diversity Policy 2022

PPC Hiring of the Green Agreement 2022 - 2023

PPC Freedom of Information Policy 2022

PPC Health & Safety Policy 2022

PPC Health & Safety Policy - Voluntary Helpers/Members of the Public 2022

PPC Risk Assessment 2022-2023

PPC Fixed Asset Register 2021-2022

PPC Standing Orders 2022-2023

PPC Financial Regulations 2022-2023

PPC Memorial Bench & Memorial Tree Policy 2022

PPC Banners on the Green Policy

PPC Banner Request Form

PPC Parking on the Little Green Application Form

PPC Busking Guidance 2021

PPC Statement of Internal Control 2022-2023

PPC Emergency Plan 2022


CODE OF CONDUCT

Parish Councillors are required to complete a Register of Disclosable Pecuniary Interests on taking their seats on the Council.

To view these, click on the links below:

Cllr P. Austin

Cllr E. Eason

Cllr S. Fidgett

Cllr M. Godfree

Cllr N. Sands

Cllr M. Watson

Cllr D. Woollett

 

 


General Data Protection Regulations (GDPR)

The new regulations were enacted in May and are now in force.  All organisations, large and small, are required to comply with the basic rules involving use of details held about residents and others.  Essentially these rules include:

  • We must inform all current contacts of their rights about what we do with their data.
  • We must keep this data stored safely so that a third party cannot access it.
  • We must not pass on your data to a third party without your express permission. If you email us with a query that has to be referred to a third party, we will either contact you for consent or redact your surname, email address and any other details that can identify you.
  • We must delete your data within 30 days if you request it. You also have the right to correct personal data or “be forgotten”.
  • The data that we currently hold is solely for us to contact, inform or respond to you about Parish or LPH business.

This data consists of:

  • Your name.
  • Your postal address.
  • Your email address.
  • Your landline and/or your mobile phone number.

No other personal data is recorded. 

Site Search
^