PPC Governance
Annual Governance & Accounts Return
Every year the Parish Council prepares a report on its Governance & Accounts in an Annual Return (AGAR) to be submitted for Internal and External Audit.
Voters in the Parish will have the right to view the Annual Return (AGAR) for 2025-2026. The Annual Governance Statement Section 1 and the Accounting Statement Section 2 will be approved at the Annual Meeting of the Council on 12/05/26 and will then be uploaded.
The Annual Governance & Accountability Return (AGAR) including the Independent Internal Auditor's certificate and Report is available for inspection by any local government elector of the area of Pirbright Parish Council on application to the Clerk. A paper copy of the AGAR can be provided to any local government elector of the area at the cost of £3.00 per copy. Ultimately, the External Inspection will be carried out by PKF Littlejohn LLP and their Report and Certificate for 2025-2026 will be posted here as soon as it is available, later in the year.
The Internal Audit was undertaken following rigorous inspection by Mulberry & Co on 16/04/26. The Internal Auditor's Full Report 2025-2026 and the Annual Internal Auditor's Certificate 2025-2026 can be found below.
As part of the audit process, the Responsible Financial Officer is also required to produce an Explanation of Variances to explain the differences in receipts and payments from the previous year and a copy of this document can be found below. The PPC Fixed Asset Register 2025-26 can be found below.
The PPC Accounts for 2025-2026 will be available for examination by members of the public, in person, between 03/06/26 and 14/07/26.
POLICIES
Parish Councils are required to discharge their duties and powers within the law and according to their governance policies on the conduct of meetings and financial matters. These policies are reviewed annually and updated when appropriate.
AGAR 2025-26 - Explanation of Variances
AGAR 2025-26 - Internal Auditor's Certificate
AGAR 2025-26 - Internal Auditor's Full Report
Notice of Public Rights & Publication of Unaudited AGAR 2025-2026
PPC Governance Annual Internal Audit Report 2025-2026
PPC Governance Internal Auditor's Report in Full 2025-2026
PPC Governance Annual Governance Statement Section 1, 2025-2026 (to be uploaded in due course)
PPC Governance Accounting Statement Section 2, (to be uploaded in due course)
PPC Governance External Auditors Certificate Section 3, (to be uploaded in due course)
PPC Governance Explanation of Variances 2025-2026
PPC Notice of Conclusion of Audit 2025-2026
PPC Banners on the Green Policy
PPC Civility & Respect Pledge Certificate
PPC Community Engagement Policy
PPC Equality & Diversity Policy
PPC Finance & Gen Purposes Committee Terms of Reference
PPC Financial Regulations 2026-2027
PPC Fixed Asset Register 2025-2026
PPC Grant Awarding Application Form
PPC Health & Safety Policy - Voluntary Helpers/Members of the Public
PPC Hiring of the Green Agreement
PPC Local Government Councillor Code of Conduct
PPC Memorial Bench Tree Policy
PPC Parking on the Little Green Application Form
PPC Planning Committee Terms of Reference
PPC Risk Management Policy 2025 - 2026
PPC Sexual Harassment Risk Assessment 2025
PPC Statement of Internal Control 2025-2026
PPC Training & Development Policy
PREVIOUS AGAR REPORTS
2019-20 AGAR
2019-20 AGAR Internal Auditor's Report
2019-20 AGAR Notice of Public Rights
2019-20 AGAR Notice of Conclusion of Audit
2020-21 AGAR
2020-21 AGAR Internal Auditor's Report
2020-21 AGAR Notice of Public Rights
2020-21 AGAR Notice of Conclusion of Audit
2021-22 AGAR
2021-22 AGAR Internal Auditor's Report
2021-22 AGAR Notice of Public Rights
2021-22 AGAR Notice of Conclusion of Audit
2022 - 23 AGAR
2022-23 AGAR Internal Auditor's Report
2022-23 Notice of Public Rights
2022-23 Notice of Conclusion of Audit
2023 - 24 AGAR
2023 - 24 AGAR Internal Auditor's Report
2023 - 24 Notice of Public Rights
2023 - 24 Notice of Conclusion of Audit
2024 - 25 AGAR
2024 - 25 AGAR Internal Auditor's Report
2024 - 25 Notice of Public Rights
2024 - 25 Notice of Conclusion of Audit
REGISTER OF INTERESTS
Parish Councillors are required to complete a Register of Disclosable Pecuniary Interests on taking their seats on the Council.
These can be found by clicking on the names below:
This website does not collect or store any data.
General Data Protection Regulations (GDPR)
The new regulations were enacted in May and are now in force. All organisations, large and small, are required to comply with the basic rules involving use of details held about residents and others. Essentially these rules include:
- We must inform all current contacts of their rights about what we do with their data.
- We must keep this data stored safely so that a third party cannot access it.
- We must not pass on your data to a third party without your express permission. If you email us with a query that has to be referred to a third party, we will either contact you for consent or redact your surname, email address and any other details that can identify you.
- We must delete your data within 30 days if you request it. You also have the right to correct personal data or “be forgotten”.
- The data that we currently hold is solely for us to contact, inform or respond to you about Parish or LPH business.
This data consists of:
- Your name.
- Your postal address.
- Your email address.
- Your landline and/or your mobile phone number.
No other personal data is recorded.